India is a leading exporter of spices in the world, and the industry is regulated and supported by the spice board of India. All registered exporters with them are obligated to submit the spice board return filing requirement. Maintaining your returns filed on time not only keeps you in tact in others eyes but also keeps you qualified for incentives and spice board registration and RCMC renewal.
This guide will illustrate step by step online return filing procedure, emphasize due dates, delay fines, and FAQs.
What is Spice Board Return Filing?
Spice board return filing is periodic filing of export information with the spice board of India. Exporters who are registered are required to file their exported quantities, varieties, destination, and other such details for compliance and statistical reasons.
Under the spices board (Licensing of Export of Spices in Bulk) regulations, every exporter who holds an RCMC has to furnish returns at intervals.
Due Dates for Spice Board Return Submission
It is better to submit the returns in due time to avoid penalty and stopping your export business. Below are the typical timelines:
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Quarterly Returns
Most of the exporters are required to submit quarterly returns with a summary of quarter-wise exports of spices. The due date is usually the 15th of the next month of the quarter:
- April–June: 15th July
- July–September: 15th October
- October–December: 15th January
- January–March: 15th April
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Annual Returns
In exceptional situations, annual returns presenting an image of the entire financial year export amounts of the year are to be submitted, normally to be submitted on 30th April of the subsequent financial year.
Double verify your registration certificate or orders, as the effective filing date could vary depending upon your exporter category.
Where and How to File Spice Board Returns Online?
It is easier to file your returns through the spice board web portal today. Follow these step-by-step steps:
- Visit Official Website of Spice Board
- Move to the Trade section and click on Exporter Login
- You can enter your spice board registration number as the username
- Enter password
- If you have not created credentials earlier, you can register online by entering your RCMC details
Select the Option to File Return
- Click on return filing on successful login
- Choose the relative period (quarter/financial year)
Enter Export Details
Complete all the mandatory fields such as:
- Product details (spice type, variety)
- Quantity exported
- Export invoice numbers and dates
- Destination countries
- Shipment value
- Make sure all information matches your invoices and bills of shipping
Upload Supporting Documents
Upload scanned export invoices and supporting documents as indicated
Review and Submit
- Check all the information
- Submit the return
- Download the acknowledgement or intimation for future use
In case of any problems, you can refer to the spice board return filing user manual on their website or approach the regional office.
Penalty for Not Filing or Delayed Filing
Delayed filing during the period attracts penalties and impacts your entitlement towards renewals and export incentives. Spice board can charge:
- Late charges: Monetary charges for each delayed period of filing
- Suspension of RCMC: Repeated non-compliance can lead to suspension or cancellation of your Spice Board Registration
- Exclusion from benefits: You may forfeit the entitlement of government subsidy and benefits on spice exports
- Timely compliance is thus a must.
Why is Spice Board Return Filing Important?
- Legal Compliance: Mandated under the spices board Act and export licensing regulations
- Renewal of Registration: Your RCMC renewal is dependent on filing of current returns
- Trade Incentives: For the exporters’ benefit by providing incentives, concessions, and priority under promotional schemes
- Data Transparency: Facilitates the government to maintain the export statistics current
Tips for Smooth Filing
- Update electronic records of exports
- Jot down quarterly and annual filing due dates
- Reconcile bills and shipping invoices always before filing
- Lock your login credentials
- Keep filing acknowledgments to download
Conclusion
Spice Board Return Filing is an obligatory compliance requirement for all India spice exporters. Now with the understanding of the process, due date, and fine, you can avoid business disruption and preserve your incentive entitlement. If you are stepping into the business of export of spices, ensure that you obtain your Spice Board Registration and RCMC, and have a strong mechanism in place for filing returns properly and punctually.
FAQs
Q1. What is the primary purpose of Spice Board Return Filing?
The primary purpose is to inform your export business to the Spice Board of India for compliance, statistics compilation, and eligibility for export benefits.
Q2. Is offline filing permitted?
some exporters would manually submit earlier, the filing has been largely made online through the Spice Board portal for ease and expedited processing.
Q3. What if I do not file on time?
You will be charged monetary penalties for late filing, while deliberate failure to do so will result in suspension of your Spice Board Registration and RCMC.
Q4. Do I have to file Spice Board Return if I have not exported in the period?
Yes, you will have to file a Nil return in order to reflect no shipment has been made.
Q5. Can I modify my return once it is filed?
Generally, following a written submission of a return, amendment is conceivable in extremely rare situations by visiting the Spice Board office with documents.
If you need further assistance or have any doubts, our experts are here to help you. Call us: 8881-069-069.
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