AD Code Registration is a very important part of the export-import business. Without it, you won’t be able to clear your goods at Customs. In this article, we will learn all about AD Code Registration.
What is an AD Code?
AD Code stands for Authorized Dealer Code. It is a 14-digit code that is issued by your bank. However, the bank for AD Code Registration must be authorized by the Reserve Bank of India (RBI) to deal in foreign exchange.
AD code links your exporter/importer business with the Customs Department. It helps the department to track your shipments and payments. Without the AD code registration, the Customs authorities won’t let your goods pass through.
Why is the AD Code Important?
- Mandatory for Export/Import Clearance: Without AD Code Registration, you cannot clear shipments through Customs.
- Links Bank and Customs: The Authorised Dealer Code helps the government track foreign currency earnings.
- Enables Government Benefits: If you want to claim export incentives like MEIS or RoDTEP, you must have an AD Code.
- Prevents Fraud: Businesses having AD Code are considered legitimate and you must also do business with them to prevent fraud.
Documents Needed to Apply for an AD Code
Following are the documents that you need for AD Code Registration Application Process:
- IEC Certificate (Import Export Code, issued by DGFT)
- Bank Account Proof (Bank statement or passbook copy)
- Cancelled Cheque from your current account (business account)
- PAN Card of the Company/Proprietor
- GST Registration Certificate (if applicable)
- Company’s Letterhead for making a request to the bank
- Shipping Bill (in some cases, if required for registration at Customs)
How to Apply for an AD Code Online in 2025: Step-by-Step
Step 1: Open a Current Account
The first step is to make sure you have a current account with a bank that handles foreign exchange (like HDFC Bank, ICICI, SBI, Axis Bank, etc.). You might have had a current bank account when you had your company registered. You can ask them if they handle foreign exchange.
Step 2: Write a Request Letter
The next step is to write a request letter on your company’s letterhead to your bank asking them to issue an “AD Code” for your IEC.
The letter should include:
- IEC number
- Company details
- Port where you want the AD Code to be registered
Step 3: Submit Documents to Bank
Next, you must upload or physically submit the documents (listed above) to your bank along with the request letter.
Many banks in 2025 now allow online submission via their Trade Portals. For Example, you can use the following:
- ICICI Trade Online
- HDFC BusinessNet
- SBI YONO Business
Step 4: Bank Verifies and Issues the AD Code
Once your documents are verified, the bank will generate your 14-digit AD Code. Afterwards, they will give you an AD Code Letter on their official letterhead.
Step 5: Register Your AD Code with Customs (ICEGATE Portal)
Now that you have the AD Code letter from your bank, you can register it online with the Customs authority via the ICEGATE Portal.
Stepwise Process to register AD Code on ICEGATE Portal
- Go to ICEGATE Portal
- Login with your IEC credentials
- Choose “AD Code Registration”
- Enter your AD Code details
- Upload the required documents
- Submit
Once approved, your AD Code is linked to that specific port.
Tip: Registration approval usually takes 1–2 working days.
Common Mistakes to Avoid
- Wrong Port Selection: You must double-check the port you are registering for.
- Name Mismatch: The details such as your bank account, IEC, GST, and PAN details must match exactly.
- Uploading Wrong Documents: Always upload clear, legible documents.
- Delayed Registration: Do not wait till the last minute. Register your AD Code well before shipment date.
FAQs About AD Code
1. Is AD Code the same as IEC Code?
No, they are different.
- IEC (Import Export Code) is your license to import/export.
- AD Code links your bank and Customs for foreign currency transactions.
2. How much does it cost to get an AD Code?
Usually, banks do NOT charge a fee for issuing an AD Code. But some banks might have a small administrative fee.
3. Can I use the same AD Code at multiple ports?
The AD Code number remains the same. However, you must register it separately at each port where you plan to import/export.
4. How long is the AD Code valid?
AD Code Registration doesn’t have any expiry date. It remains valid as long as your IEC and bank account are active.
5. Can I have multiple AD Codes?
Generally, exporters maintain one AD Code per bank account. But if you open another current account in a different bank, you can apply for a second AD Code.
6. What happens if I change my bank?
You must cancel the old AD Code and apply for a new AD Code Registration from your new bank.
7. What if my shipment is stuck due to AD Code issues?
You must immediately contact your bank and the Customs office at the port to get AD Code issues resolved. Furthermore, you must provide any missing documents as soon as possible.
Final Words
In conclusion, getting your AD Code online in 2025 is simpler, quicker, and hassle-free. You must follow the steps as above and always double-check your documents, work with a good bank, and register your AD Code with Customs as soon as you receive it. If you have any doubts, you can also consult our experts at 8881-069-069.
Download E-Startup Mobile App and Never miss the latest updates narrating to your business.